Privacy Policy

Overview of Our Privacy Commitment

Hostixie respects the privacy of the individuals whose personal data we process and is committed to handling personal information lawfully, fairly, transparently, and securely.

This Privacy Policy explains how Hostixa SRL, operating under the brand name Hostixie, collects, uses, stores, shares, and otherwise processes personal data in connection with:

Hostixie primarily provides business-to-business (B2B) services.

Although our clients are generally companies and organizations, we may process personal data relating to individuals who represent or work for those organizations, including directors, employees, contractors, business owners, consultants, prospective clients, suppliers, partners, research participants, and other professional contacts.

• The Hostixie website;
• Business enquiries;
• Client relationships;
• Advertising and marketing projects;
• Media planning and placement;
• Marketing and business consulting;
• Market and audience research;
• Public opinion research;
• PR and communications;
• Brand communication;
• Graphic design and visual communication projects;
• Recruitment;
• Other related business activities.

Who Is Responsible for Your Personal Data?

The organization responsible for the processing described in this Privacy Policy is:

For privacy-related requests, you may contact us using the email address above.

• Hostixa SRL
• Operating under the brand Hostixie
• Registration Number: J2026017647009
• Registered Address: Bucharest District 3, Str. Mihai Bravu Nr. 255, Basement, Module S 029, București, Romania
• Email: info@hostixie.com
• Website: hostixie.com

Data Controller and Data Processor Roles

Depending on the circumstances, Hostixie may process personal data in different legal roles.

When Hostixie Acts as a Data Controller

Hostixie generally acts as a data controller when we determine why and how we process personal data.

This may include personal data relating to:

When Hostixie Acts as a Data Processor

In some client projects, Hostixie may process personal data strictly on behalf of a business Client and according to that Client's documented instructions.

Examples may include:

In such circumstances, the Client will generally act as the data controller and Hostixie as the data processor.

Where required, the parties will enter into appropriate data-processing terms covering the processing activities.

• Website visitors;
• Business enquiries;
• Prospective clients;
• Existing clients and their representatives;
• Suppliers;
• Partners;
• Job applicants;
• Newsletter subscribers;
• Professional contacts;
• Research participants where Hostixie independently determines the research purpose and methodology.
• Customer databases supplied for a campaign;
• Contact lists supplied for communication activities;
• Survey participant information;
• Audience or CRM data;
• Campaign audience information;
• Client-controlled analytics data;
• Customer feedback data;
• Other personal information supplied by the Client.

Key Terms and Definitions

For this Privacy Policy:

• "Company," "Hostixie," "we," "our," or "us" means Hostixa SRL, operating under the Hostixie brand.
• "Client" means a business, organization, professional, entrepreneur, or other commercial entity that requests or purchases our services.
• "Business Contact" means an individual acting professionally on behalf of a company or organization, including directors, employees, owners, contractors, consultants, and representatives.
• "Personal Data" means information relating to an identified or identifiable natural person.
• "Processing" means any operation performed on Personal Data, including collection, recording, organization, storage, use, consultation, disclosure, transmission, modification, restriction, or deletion.
• "Controller" means the organization that determines the purposes and means of processing Personal Data.
• "Processor" means an organization processing Personal Data on behalf of a Controller.
• "Client Data" means information supplied by a Client in connection with a Project.
• "Service" means the advertising, marketing, consulting, media, research, PR, communication, design, or related professional services provided by Hostixie.
• "Third-Party Service Provider" means an external company that provides technology, media, research, payment, communications, professional, or other services used by Hostixie.
• "Website" means the Hostixie website available through hostixie.com.
• "Cookie" means a small file or similar technology stored or accessed through a user's browser or device.

Personal Data We May Collect

The information we process depends on how you interact with Hostixie.

Business and Contact Information

We may collect:

• First and last name;
• Business email address;
• Business telephone number;
• Job title;
• Employer or company name;
• Department;
• Professional role;
• Business address;
• Country or region;
• Professional profile information.

Enquiry and Project Information

When you submit an enquiry or request a proposal, we may collect information such as:

• Company or brand name;
• Project name;
• Requested services;
• Business goals;
• Budget range;
• Project timeline;
• Target audience;
• Preferred markets;
• Marketing requirements;
• Advertising requirements;
• Communication objectives;
• Project brief;
• Messages submitted through forms;
• Other information you voluntarily provide.

Client Relationship Information

During an active Client relationship, we may process:

• Client representative details;
• Project correspondence;
• Meeting notes;
• Project approvals;
• Proposals;
• Contracts;
• Statements of work;
• Purchase orders;
• Invoices;
• Payment status;
• Project timelines;
• Deliverables;
• Feedback;
• Campaign information;
• Communication history.

Marketing and Advertising Project Data

Depending on the Project, Hostixie may receive or process information relating to:

Where this information constitutes Personal Data, it will be processed according to applicable data-protection requirements and the relevant contractual arrangements.

• Target audiences;
• Customer segments;
• Campaign audiences;
• Advertising interactions;
• Campaign performance;
• Lead information;
• Audience demographics where lawfully available;
• Engagement information;
• Media performance;
• Customer journeys;
• Advertising attribution data.

Market Research and Public Opinion Data

Research Projects may involve information such as:

Where possible and appropriate, research outputs may use aggregated or anonymized information rather than directly identifiable Personal Data.

• Survey responses;
• Interview responses;
• Professional role;
• Industry;
• Company size;
• General demographic information;
• Market preferences;
• Purchasing considerations;
• Brand perceptions;
• Product or service preferences;
• Opinions;
• Feedback;
• Customer satisfaction information.

Recruitment Data

If you apply for a position with Hostixie, we may process:

Please do not include unnecessary sensitive Personal Data in job applications.

• Full name;
• Email address;
• Telephone number;
• Resume/CV;
• Employment history;
• Professional qualifications;
• Education;
• Portfolio;
• LinkedIn or professional profile;
• Cover letter;
• Information submitted through the application form;
• Interview notes;
• Communications relating to your application.

Technical and Website Data

When you visit our Website, we may automatically collect certain information. This may include:

The exact information collected depends on the Website technologies and consent choices applicable to your visit.

• IP address;
• Browser type;
• Device type;
• Operating system;
• Referring website;
• Pages visited;
• Date and time of access;
• Approximate geographic information;
• Website interaction information;
• Cookie identifiers;
• Security and diagnostic logs.

Information We Generally Do Not Request

Because Hostixie operates primarily as a B2B service provider, we do not normally require:

Please do not provide such information unless it is genuinely required for an agreed Project and Hostixie has confirmed that appropriate processing arrangements are in place.

• Date of birth;
• Age;
• Government identification numbers;
• Personal account passwords;
• Health information;
• Biometric information;
• Political or religious information;
• Other special-category Personal Data.

Sources of Personal Data

We may obtain Personal Data:

Directly From You

For example when you:

From Your Employer or Organization

A company may provide the details of employees, representatives, or other contacts involved in a Project.

From Our Clients

Clients may provide Personal Data when necessary for us to perform advertising, research, communications, campaign management, or related Services.

From Publicly Available Professional Sources

Where appropriate and lawful, we may obtain professional information from:

From Service Providers

We may receive data from providers that support:

• Contact us,
• Submit a form,
• Request a proposal,
• Attend a meeting,
• Become a Client,
• Subscribe to communications,
• Apply for a job,
• Participate in research.
• Company websites,
• Professional directories,
• Public corporate registers,
• Industry publications,
• Professional networking profiles,
• And publicly available business information.
• Analytics, security,
• Fraud prevention,
• CRM systems,
• Marketing technology,
• Research,
• Media,
• Business administration.

How We Use Personal Data

We process Personal Data only where we have an appropriate purpose and legal basis.

Business Enquiries and Proposal Requests

We use contact and Project information to:

The legal basis may include taking steps before entering into a contract and our legitimate interest in responding to business enquiries.

• Respond to enquiries;
• Understand business requirements;
• Arrange consultations;
• Prepare quotations;
• Prepare proposals;
• Recommend Services;
• Discuss potential Projects.

Providing Our Services

We use Personal Data where necessary to:

Processing may be necessary to perform contractual arrangements or to protect our legitimate interests in providing professional B2B Services.

Where Hostixie processes Client-controlled Personal Data as a Processor, processing is performed according to the Client's documented instructions and applicable contractual arrangements.

• Manage Client relationships;
• Deliver agreed Projects;
• Communicate with Client representatives;
• Manage approvals;
• Coordinate deliverables;
• Conduct research;
• Plan campaigns;
• Manage advertising activity;
• Prepare reports;
• Coordinate suppliers;
• Provide consulting and communication services.

Billing and Administration

We may process Personal Data to:

The relevant legal bases may include contractual necessity and compliance with legal obligations.

• Issue invoices;
• Track payments;
• Maintain accounting records;
• Manage contracts;
• Manage suppliers;
• Maintain business documentation;
• Meet legal and tax obligations.

Website Operation and Security

We may process technical information to:

Depending on the activity, processing may rely on legitimate interests, consent, or another legally available basis.

• Operate the Website;
• Diagnose technical problems;
• Protect against misuse;
• Detect suspicious activity;
• Maintain security;
• Analyze Website performance;
• Improve Website functionality.

Marketing Our Own B2B Services

We may use professional contact details to communicate information about Hostixie's Services, insights, events, or relevant business developments where permitted by applicable law.

Depending on the circumstances, such processing may be based on:

You may opt out of direct marketing communications at any time.

• Consent;
• An existing business relationship;
• Legitimate interests where permitted;
• Another legal basis available under applicable law.

Research and Analysis

We may process information to:

The legal basis depends on the individual Project and may include legitimate interests, consent, contractual arrangements, or Client instructions where Hostixie acts as Processor.

• Conduct market research;
• Analyze audience preferences;
• Conduct surveys;
• Understand market conditions;
• Analyze competitor activity;
• Evaluate brand perceptions;
• Prepare strategic recommendations.

Recruitment

Applicant information may be used to:

The applicable legal basis may include taking steps at your request before entering an employment relationship, legitimate interests, consent where required, or compliance with legal obligations.

• Review applications;
• Assess suitability;
• Arrange interviews;
• Communicate with candidates;
• Manage recruitment;
• Maintain appropriate recruitment records.

Legal Bases for Processing

Depending on the circumstances, Hostixie may rely on one or more of the following legal bases:

Contractual Necessity

Processing may be necessary to enter into or perform a contractual relationship.

Legitimate Interests

We may process Personal Data where it is necessary for legitimate business interests, provided those interests are not overridden by the rights and freedoms of the individual. Examples may include:

• Managing B2B Client relationships;
• Responding to professional enquiries;
• Protecting our Website;
• Improving our Services;
• Maintaining business records;
• Certain professional marketing activities where permitted.

Legal Obligation

We may process information where necessary to comply with legal, accounting, tax, regulatory, or other statutory requirements.

Consent

Where processing requires consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.

Client-Supplied Personal Data

Business Clients may provide Hostixie with Personal Data relating to their:

Where a Client provides Personal Data for Hostixie to process on its behalf, the Client is responsible for ensuring that:

Hostixie will process such information in accordance with agreed contractual terms and documented Client instructions.

• Customers;
• Prospects;
• Employees;
• Research participants;
• Subscribers;
• Business partners;
• Other contacts.
• It has a lawful basis for collecting and using the data;
• Required notices have been provided;
• Required consents have been obtained where applicable;
• The data may lawfully be disclosed to Hostixie;
• Instructions given to Hostixie comply with applicable law.

Data Processing Agreements

Where Hostixie acts as a Processor on behalf of a Client and data-protection law requires a data-processing agreement, appropriate contractual provisions will be used.

These arrangements may address:

• Processing instructions;
• Confidentiality;
• Security;
• Sub-processors;
• Assistance with data-subject requests;
• Data breaches;
• International transfers;
• Deletion or return of data following completion of the Services.

Research Participants

Where Hostixie directly collects Personal Data from survey respondents, interview participants, or other research participants, Hostixie may provide additional privacy information for the specific research activity.

Where appropriate, research information may be:

Hostixie will not publicly attribute individual responses to a named individual unless there is an appropriate legal basis and the participant has been informed accordingly.

• Aggregated;
• Pseudonymized;
• Anonymized;
• Reported statistically.

Special Categories of Personal Data

Hostixie does not ordinarily seek to process sensitive or special-category Personal Data.

If a particular research or communication Project genuinely requires such information, we will establish additional safeguards and an appropriate legal basis before processing begins.

Clients should not provide special-category Personal Data unless they have specifically agreed with Hostixie.

How We Share Personal Data

We may share Personal Data with trusted service providers when reasonably necessary for our operations or Services.

Recipients may include providers of:

These organizations may act as independent controllers, processors, or sub-processors depending on the specific activity.

• Cloud infrastructure;
• Business email;
• CRM systems;
• Project-management software;
• Analytics tools;
• Advertising platforms;
• Media platforms;
• Research software;
• Survey platforms;
• Communication tools;
• File-storage services;
• Accounting systems;
• Payment processing;
• Cybersecurity;
• Professional advisory services.

Advertising and Media Partners

Where necessary for a Client Project, information may be shared with:

We only share information reasonably necessary for the applicable activity.

• Advertising platforms;
• Publishers;
• Media owners;
• Advertising networks;
• Research providers;
• Production partners;
• Communications providers.

Professional Advisers

Personal Data may be disclosed where appropriate to:

• Lawyers;
• Accountants;
• Auditors;
• Tax advisers;
• Insurers;
• Other professional advisers.

Legal and Regulatory Disclosure

We may disclose Personal Data where reasonably necessary to:

• Comply with applicable law;
• Respond to lawful requests by public authorities;
• Enforce contractual rights;
• Protect Hostixie or third-party rights;
• Establish, exercise, or defend legal claims;
• Prevent fraud or misuse.

Corporate Transactions

If Hostixie or Hostixa SRL is involved in a merger, acquisition, restructuring, financing, sale of assets, or similar corporate transaction, relevant Personal Data may be disclosed to professional advisers and potential transaction parties subject to appropriate confidentiality protections.

International Data Transfers

Some technology, advertising, communication, research, or cloud service providers may process Personal Data outside Romania or outside the European Economic Area.

Where Hostixie transfers Personal Data internationally, it will use an appropriate transfer mechanism where required by applicable data-protection law.

This may include:

We may also take supplementary measures, where appropriate, based on the nature and risk of the transfer.

• A European Commission adequacy decision;
• Standard Contractual Clauses;
• Other legally recognized safeguards;
• A permitted derogation in limited circumstances.

Data Security

Hostixie applies reasonable technical and organizational measures intended to protect Personal Data against:

Measures may include, where appropriate:

No electronic system can provide absolute security, and we cannot guarantee that unauthorized access or other security incidents will never occur.

• Unauthorized access;
• Unauthorized disclosure;
• Accidental loss;
• Alteration;
• Destruction;
• Misuse.
• Access restrictions;
• Authentication controls;
• Encryption in transit;
• Security monitoring;
• Access logging;
• Controlled permissions;
• Secure cloud services;
• Staff confidentiality obligations;
• Backup and recovery procedures;
• Vendor security assessments.

Personal Data Breaches

Where Hostixie becomes aware of a Personal Data breach, we will assess the circumstances and take appropriate measures.

Where legally required, we may notify:

Where Hostixie acts as a Processor, we will notify the relevant Client in accordance with applicable contractual and legal obligations.

• The appropriate supervisory authority;
• An affected Client;
• Affected individuals.

Payment Information

Where payments are made electronically, third-party payment providers may process payment information.

Hostixie does not intend to collect or retain complete payment-card credentials through ordinary Website contact or Project request forms.

Payment providers may independently process Personal Data according to their own privacy notices and legal obligations.

Data Retention

Hostixie retains Personal Data only for as long as reasonably necessary for the purposes for which it was collected and for any applicable legal, regulatory, contractual, accounting, dispute-resolution, or security requirements.

Retention periods depend on the type of information and processing purpose.

Business Enquiries

We may retain enquiry information for the period reasonably necessary to respond, follow up, and maintain an appropriate record of business discussions.

Client and Contractual Records

Client, contract, invoice, transaction, and accounting information may be retained for the periods required by applicable Romanian accounting, tax, contractual, and legal requirements.

Project Data

Hostixie may retain project records for the duration of the Client relationship and for an appropriate period afterward for contractual, operational, evidential, or legal purposes.

Client-Supplied Personal Data

Where Hostixie acts as Processor, Client instructions, contractual terms, and applicable law govern retention. At the end of the relevant Services, Personal Data may be returned, deleted, or anonymized as required by those arrangements.

Research Data

Identifiable research information will be retained only as long as needed for the applicable research purpose or contractual requirements. Where appropriate, we may then anonymize information for statistical or analytical purposes.

Marketing Data

We may retain direct-marketing information while the relevant business relationship or marketing purpose continues. If you unsubscribe or object, we may retain limited suppression information to ensure we continue to respect your preference.

Recruitment Data

We will retain applicant information for a reasonable recruitment period and, where appropriate and lawfully permitted, for consideration for future opportunities.

Your Data Protection Rights

Subject to applicable law and the circumstances of the processing, you may have the following rights:

Right of Access

You may request confirmation of whether we process your Personal Data and obtain a copy of relevant Personal Data.

Right to Rectification

You may request correction of inaccurate or incomplete information.

Right to Erasure

In certain circumstances, you may request deletion of Personal Data. This right is not absolute and may not apply where law requires retention or where it is necessary for legitimate legal purposes.

Right to Restriction

You may request that we restrict processing in certain circumstances.

Right to Data Portability

Where applicable, you may request certain Personal Data in a structured, commonly used, machine-readable format.

Right to Object

You may object to certain processing based on legitimate interests.

Direct Marketing Objection

You may object to processing of your Personal Data for direct marketing at any time.

Withdrawal of Consent

Where processing relies on consent, you may withdraw consent at any time.

Automated Decision-Making

Where applicable, you may have rights relating to decisions based solely on automated processing that produce legal or similarly significant effects. Hostixie does not ordinarily use solely automated decision-making of this nature for Website visitors or B2B Clients.

Exercising Your Rights

To exercise a privacy right, contact:

Email: info@hostixie.com

Please provide enough information for us to identify the relevant Personal Data and understand your request.

We may request appropriate verification where reasonably necessary to prevent unauthorized disclosure or deletion of Personal Data.

We will respond in accordance with applicable data-protection law.

Right to Lodge a Complaint

If you believe that the processing of your Personal Data infringes applicable data-protection law, you have the right to lodge a complaint with a competent supervisory authority.

For Hostixie's Romanian establishment, the relevant supervisory authority is:

Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP)

National Supervisory Authority for Personal Data Processing

Bucharest, Romania

You may also have the right to contact another competent supervisory authority where applicable under the GDPR.

We encourage you to contact Hostixie first if you have concerns so that we have an opportunity to address them.

Email and Business Communications

Hostixie may send:

Transactional and Project-related communications are separate from promotional marketing and may continue where necessary to provide Services or manage a contractual relationship.

Marketing communications will include an appropriate unsubscribe method where required.

• Responses to enquiries;
• Project communications;
• Contractual notices;
• Invoice and payment communications;
• Service-related updates;
• Relevant B2B marketing communications where legally permitted.

Cookies and Similar Technologies

The Hostixie Website may use cookies and similar technologies for purposes such as:

Where consent is legally required for non-essential cookies, we will use those technologies according to the consent choices provided through our Website.

For additional information, please review our Cookie Policy.

• Essential Website functionality;
• Security;
• Preference management;
• Analytics;
• Website performance measurement;
• Marketing, where applicable.

Analytics

We may use analytics tools to understand how visitors interact with our Website. Depending on configuration and consent requirements, analytics information may include:

We use analytics information to understand Website performance and improve our content and Services.

• Page visits;
• Traffic sources;
• Device information;
• Browser information;
• General geographic information;
• Website interactions.

Use of Google Maps

Our Contact page may use Google Maps or similar mapping functionality to display our business location. When Google Maps is loaded, Google or its affiliated companies may process technical information about your device and your interaction with the map under their own terms and privacy practices. Where legally required, optional mapping technologies may load only after you provide the appropriate consent.

Social Media and External Platforms

Hostixie may maintain profiles on third-party platforms such as professional and social networks. If you interact with Hostixie through those platforms, the platform provider may independently process information about you under its own privacy policy. Hostixie does not control the independent data-processing practices of those platforms.

Links to Other Websites

Our Website may contain links to third-party websites. This Privacy Policy applies only to processing carried out by Hostixie and does not govern independent websites or services operated by third parties. We recommend reviewing the privacy policies of external websites before providing Personal Data.

Children’s Privacy

Hostixie is a B2B service provider, and our Services are not directed toward children. We do not knowingly seek to collect Personal Data from individuals under 18 through our business enquiry or professional service processes. If we become aware that Personal Data relating to a child has been submitted to us without an appropriate legal basis, we will take reasonable steps to review and, where appropriate, delete the information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

We will publish the current version on the Website with an updated Last Updated date. Where a change materially affects how we process Personal Data, we may provide additional notice where appropriate or legally required.

• Changes to our Services;
• Changes to our business activities;
• New technologies;
• New categories of data processing;
• Changes in legal or regulatory requirements.

Applicable Data Protection Framework

Hostixie processes Personal Data in accordance with applicable data-protection requirements, including where relevant:

Nothing in this Privacy Policy limits rights available to individuals under mandatory applicable data-protection law.

• Regulation (EU) 2016/679 — the General Data Protection Regulation (GDPR);
• Applicable Romanian legislation implementing or supplementing the GDPR;
• Applicable rules concerning privacy and electronic communications.

Contact Us

If you have questions about this Privacy Policy, wish to exercise a data-protection right, or have concerns about the way Hostixie handles Personal Data, please contact us:

• Company: Hostixa SRL
• Email: info@hostixie.com
• Contact Page: https://hostixie.com/en/contact